| Document Management Systems |
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| Tuesday, 25 November 2008 14:03 | |||||||||
Page 1 of 5 Document management Systems are now becoming more popular as networking technology improves. There are many ways to use document management software to improve your business information sharing and management. You can use an intranet, extranet and of course the Internet.
Document Management SystemsDefinitionA document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or scanned images of paper documents. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management, Document imaging, Workflow systems and Records Management systems. Business ApplicationBusinesses all over the world are now turning to properly managed and organized electronic document management systems. However, the Internet technology available to host such systems often fall short of providing one of its basic needs and that is uploading capability. The internet is limited by bandwidth and uploading large files of more than 2Mb becomes a problem on hosted shared servers. The 2Mb upload limit is almost standard on most websites using PHP based systems for instance. The controlling php.ini file has a limit setting which ranges from 2Mb, 8Mb,16Mb and 32Mb and most are set at the lowest of 2Mb. This is understandable for web hosting providers using shared servers. Any larger and it would reduce overall performance of the servers for all the other website owners using that same server. If you are using a dedicated server then you may be able to change the upload capacity to what ever you wanted to as it is your server and performance issues will only be with yourself. However, users would still be restricted by their own local Internet access bandwidth. Company Intranet Document ManagementIf you are hosting your documents management system on your local office servers using a LAN (local area network), then bandwidth may not be an issue and your system may not be restricted. However, if your company uses WAN (wide area network), as most large companies do, then network speed suddenly becomes an issue again as the remote offices network speed may be as little as 512Kb. This makes for potentially slow download and upload speeds and may also impede the company's main operating system which uses the same network.
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